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Winter Scott LLP Adopts Email and Document Management Solution for Ease of SRA Compliance, Enhanced Data Security and Fee Earner Productivity

August 2016 by Marc Jacob

UK-based maritime litigation law firm, Winter
Scott LLP, has successfully deployed iManage Work-based email and document
management solution from Ascertus Limited, a provider of tailored information and
document lifecycle management solutions to law firms. The Ascertus solution is
enabling the firm to routinely comply with the Solicitors Regulation Authority’s
(SRA) stringent and ever-increasing outcome-focussed regulation. Data security is
significantly enhanced and Winter Scott’s fee earners are benefiting from an
efficiency and productivity boost, all of which cumulatively is delivering added
value to clients.

Winter Scott chose the solution from Ascertus based on recommendations for iManage
Work from a number of the firm’s client organisations. Ascertus’ extensive
experience and proven reputation in delivering customised solutions to law firms was
a major factor in the decision-making process. Furthermore, the Ascertus solution
was the only system that guaranteed minimal disruption to the business.

“We have reached a critical size, and an email and document management system is
essential for compliance, but more importantly to ensure the highest level of data
security,” explains Sophie-Jane Hunt, Managing Partner at Winter Scott LLP.
“Prior to this solution, we were addressing all these requirements, but it took
substantial effort. Today it is embedded into our operation. The Ascertus solution
fits our way of working, which is perhaps why, there have been hardly any issues
related to user adoption.”

The solution meets the specific and unique requirements of a shipping litigation
practice and is structured simplistically to support the firm’s information
management needs. Users access the system from within Outlook, which is similar to
how emails and documents were managed by fee earners previously. Also, fee earners
are able to easily locate emails and documents as the solution facilitates
contextual searches. Winter Scott is now also able to provide clear audit trails to
demonstrate compliance of data and information management processes to the SRA.

Ascertus has tightly integrated the email and document management system with
Linetime, Winter Scott’s practice management system. Duplication of data is now
minimised; there is a single and secure version of the truth across the
organisation.

“Growing and mid-sized law firms are fast realising that document management
systems are business critical in the current data and compliance-driven, global,
24x7 environment,” commented Jon Wainwright, Sales and Marketing Director of
Ascertus Limited. “Also, now that best-of-breed systems are well within their
grasp – such technologies are no longer the privilege of the large law firms
alone. We closely work with both customers and technology partners to deliver the
most suitable solutions to legal businesses of all sizes. We are delighted that our
solution is a success at Winter Scott.”


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